Checklist for Moving Offices

November 2023 Author: Michael Molinaro / Publisher: Kenneth Godby

The big move is quickly approaching. It can take time to determine where to begin. With this checklist to guide you, let us help make this a smooth transition for everyone involved. A move means there will be plenty of junk to throw away. Do yourself a favor and begin with a residential-friendly dumpster rental from Bin There Dump That. Whether you are looking for a dumpster rental in Beaver Falls, PA, a dumpster rental in Butler, PA, a dumpster rental in Greensburg, PA, or a dumpster rental in Pittsburgh in general, Bin There Dump That is here to help.

Plan Ahead

Set a clear timeline for the move and establish a budget. Appoint a move coordinator or team to oversee the entire process. Notify employees and stakeholders about the upcoming move and provide relevant information. Choose a new office space and finalize the lease or purchase agreement. Hire a moving company or coordinate with your facilities team for the physical move. Determine the IT and telecommunication requirements for the new space. Arrange for any necessary renovations or improvements in the new office. Develop a communication plan to keep everyone informed about the move's progress.

The Moving Team

Assign tasks and responsibilities to specific team members for packing and labeling—order packing supplies, such as boxes, packing tape, bubble wrap, and labels. Pack non-essential items first, labeling boxes clearly for easy unpacking. Set up a system for labeling boxes by department or area of the office. Create an inventory of all equipment, furniture, and belongings being moved. Safely pack and label sensitive or confidential materials. Lastly, plan for the disposal of items you no longer need. All these items can go into your Cleveland dumpster rental or Akron dumpster rental through Bin There Dump That.

Have the New Office Ready

Coordinate with your IT department or service provider to ensure a seamless transition of technology. Plan for the disconnection, relocation, and reconnection of computers, phones, servers, and other IT equipment. Update your company's address on the website, social media profiles, and other online platforms. Notify clients, partners, vendors, and other relevant parties about the change of address.

Communicate

Coordinate with the moving company or facilities team to ensure a smooth process. Have a point person available on-site to address any issues that may arise. Direct the placement of furniture and equipment. Verify that all IT and telecommunications systems are functional.

Utilities and Logistics

Arrange to transfer utilities (electricity, water, internet, etc.) to the new location. Update your company's address with the post office and any relevant government agencies. Inform banks, insurance providers, and other institutions about the address change. Arrange for parking permits or transportation options at the new location. Remember to update your letterhead, business cards, envelopes, return labels, invoices, social media pages, and website.

After the Move

Unpack and set up workspaces in an organized and efficient manner. Test all IT systems, phones, and equipment to ensure proper functionality. Conduct a walkthrough of the new office space to identify any issues or improvements needed. Update office signage and directories with new department locations. Celebrate the successful move with employees and stakeholders.

Getting Started

Remember, thorough planning and communication are critical to a successful office move. Adapt this checklist to your company's needs and ensure all relevant parties are informed and involved.

This is an opportunity to purge your office of all unnecessary clutter built up over the years. Make the process simple with a Bin There Dump That residential-friendly dumpster. Please choose any of our four varied sizes to accommodate your needs. We can offer the six (6) cubic yard dumpster for smaller projects or the ten (10) cubic yard dumpster. For larger projects, including large bulky furniture, choose our fifteen (15) cubic yard dumpster or our twenty (20) cubic yard dumpster. From sizes to service, we specialize in “residential friendly”, making us your best option for simple and friendly junk removal or waste management.

At Bin There Dump That, your weight allowance is included in the price. From smallest to largest: 6 cubic yard – 1.25-ton allowance. 10 cubic yard – 2-ton allowance. 15 cubic yard – 2.5-ton allowance. 20 cubic yard – 3-ton allowance. When you call to order your dumpster, our knowledgeable Consultants will provide free information on which size will be the best for your project.

When renting a dumpster, and especially the help you'll have in the rental process, you certainly get what you pay for. Instead of wondering if there are any free dumpster rentals near you, or wanting the cheapest dumpster rental near you, ask yourself what you want out of this experience. With Bin There Dump That, you can expect a free dumpster consultation with one of our friendly experts to aid your bin rental. They can provide your specific flat-rate dumpster rental price with their expertise, dumpster size charts, and dumpster size calculator.

Whether you’re looking for a dumpster rental in Monroeville, PA, a dumpster rental in Gibsonia, PA, a dumpster rental in Canonsburg, PA, or a dumpster rental in Pittsburgh in general, it is our pleasure to assist.